This is where Club Committees can find valuable information relating to their role as a Committee Member, such as Roles & Responsibilities, and links to information on Training & Education and Legal Responsibilities. The Club Committee member often has a wide and varied role, so it is important to ensure you understand your role to make sure you are not only on top of what you need to do, but to make sure each member has a clear understanding of their specific roles also, in the interest of peace and harmony within your club.

Roles & Responsibilities
Training & Education

Roles and Responsibilities of Club Office Bearers

President/Chairperson 

The president is the principal leader of the club and has overall responsibility for the club’s administration. The president should set the overall annual committee agenda (consistent with the views of members), help the committee prioritise its goals and then try to keep the committee on track by working within that overall framework.

Characteristics of a President/Chairperson:

Be well informed of all organisation activities
Be aware of future directions and plans of members
Have a good working knowledge of the constitution, rules and duties of all office holders and committees
Manage committee meetings
Act as a facilitator for all oganisation activities
Ensure that planning and budgeting for the future is carried out in accordance with the wishes of members

For further information on the roles and responsibilities of a Club President/Chairperson Click here

Secretary

The Secretary has a wide range of tasks that take place before, during and after meetings.They are the first contact point for many members wishing to raise issues, and coordinate links between key people. Administration is a very important aspect of the secretarial role.

A Secretary needs to:

Communicate effectively, think clearly and positively
Maintain confidentiality on relevant matters
Manage and supervise others (in relation to secretarial duties)
Organise and delegate tasks
Take minutes of committee meetings
Circulate the minutes to all members as soon as possible (ideally within a week, to inform those who are absent and to remind those who have to complete particular tasks arising from the meeting)

For further information on the roles and responsibilities of a Club Secretary Click here

Treasurer

The Treasurer is the chief financial officer of the club. The Treasurer is responsible for making sure the adequate accounts and records exist regarding the organisation’s financial transactions including accurate and up-to-date records of all income and expenditure.

The Treasurer needs to:

Be well organised
Able to allocate regular time periods to maintain the books
Be able to keep good records
Be able to work in a logical orderly manner
Prepare and present regular financial statements to the committee at meetings
Have a good eye for detail
Have good organising skills

For further information on the roles and responsibilities of a Club Treasurer Click here